Trafalgar’s Durban branch is looking for a driven, dynamic & proactive candidate with a passion for the property industry, to join our team as a bookkeeper. The candidate must have excellent communication skills, possess great attention to detail and work well under pressure to join the vibrant team.
Responsibilities include (but are not limited to):
Monthly PTB Review
- Analysis of General Ledger accounts to ensure accuracy, completeness and validity of information. Qdocs to be used as a cross reference.
- Capturing of journal entries to correct misallocations and to update external and investment account balances.
- Noting any variances or concerns on the Chairman Pack report and escalating same to the designated Community Scheme Managers
- Advising the Community Scheme Managers of new or existing insolvent schemes.
- Monthly updating of municipal reconciliations.
- Monthly escalation of insurance claim, petty cash and legal fee enquiries to the Community Scheme Managers
- Monthly recording of PTB distribution date on building control schedu
- Budget Preparation and Loading
- Prepare the annual budget using the Trafalgar template and Budget Questionnaire.
- Unibase Multi month columnar report and Qdocs invoice report to be used to cross reference financial information.
- Trustee approved or AGM approved budget to be loaded on Unibase timeously once received from the Community Scheme Managers
- Taxation
- Prepare and submit the annual income tax return with reference to the audited financial statements.
- Prepare and submit the monthly or bi-monthly VAT return with reference to the Unibase VAT report and exception reports.
- Quarterly request a SARS statement of account and ensure no outstanding returns, payments or refunds.
- Annual Audit File Preparation
- General ledger to be thoroughly scrutinized for accuracy, completeness and validity of financial information. All outstanding debtors / creditors to be raised and Balance Sheet items to be confirmed and agreed to third party information before the audit report is prepared.
- Qdocs audit report together with any required attachments to be copied to CD and circulated to the auditor promptly.
- Review of Audited Financial Statements, Resolution of Audit Queries, Distribution of AFS and Capturing of Audit Adjustments on Unibase.
- Timeous and clear resolution of audit queries with the assistance of Community Scheme Managers and Trustees when requested.
- Draft AFS to be scrutinized and all audit journals related to the Balance Sheet to be investigated, understood and questioned if necessary
- AFS to be distributed to the Portfolio Manager once all queries are resolved.
- Adjusting audit journals to be passed and agreed on Unibase once the AFS are approved.
- General
- Daily review of email / correspondence/ queries and attendance and resolution of same within a 24-hour time period as far as possible.
- Daily updating of building control schedules so as to accurately record the financial status of the building.
Minimum Requirements:
- Tertiary qualification graduate.
- At least two years’ experience in a bookkeeping environment
- Audit background (advantage)
Knowledge:
- Computer knowledge – Microsoft Office
- Understanding of the Income Tax Act and VAT Act
- Understanding bookkeeping principles
Suitable applicants can send their detailed CV to Karenm@trafalgar.co.za
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